Collated / appended
all points for the forthcoming AGM on 06th May 2018 as known to self.
Hope a large number
amongst us will give some time to democratically evolve consensual points.
Can access/
download this xls sheet at https://drive.google.com/open?id=1kMyt5B9ko6FfpGTvtt_YBnw3Ck7qrvVR
| Agenda Points – AGM 2018 | |||
| Managing Committee Points: | |||
| Sl No | Proposed by | Points | |
| 1 | Executive Committee | a) | Presentation of Short Term (Annual) Budgets for FY 2017-18 |
| b) | Outstanding Bill payments | ||
| c) | Defacing of walls in JVR premises | ||
| d) | Conservation of water | ||
| e) | Brief on Security | ||
| f) | Approval of Amended JVR Bye Laws | ||
| General Points from Members | |||
| 1 | Col P Bose , Flat-343 | a) | LED night lamp during full night |
| b) | Cleanliness improvement in Common areas , around Water body and Garages | ||
| c) | Relocation of Garbage Container away from approach path | ||
| d) | Speed breakers to have prominent markings | ||
| e) | Barbed wire gaps on the top of security walls need to be made more secure preventing crossing of Club boys | ||
| f) | Repositioning of 01 Security staff at the rear side | ||
| 2 | Col TR Bera , Flat-132 | a) | Commercial grade hand held anti mosquito fogging machine |
| 3 | Gp Capt KK Kundu , Flat-443 | a) | JVR Conference hall air-conditioning |
| 4 | Wg Cdr BK Dutta Flat-442 | a) | Accounting year to be considered from 01 Jan to 31 Dec every year |
| b) | Provision of Misting spray in Tank top on experimental basis. Approx cost 1 lakh | ||
| 5 | Mr.Goutam Mukherjee | a) | Reading last year Report and Balance sheet is wastage of time. A copy should distributed to all members |
| b) | Persons not paying Society charges will be marked as Defaulters | ||
| c) | The following facilities should be withdrawn immediately: | ||
| (i) No maid servants/repairer allowed in his flats | |||
| (ii) No Garbage collection | |||
| (iii) No guest or rental person will be allowed to visit his Flat | |||
| (iv) Defaulters will not get fruits, vegetables from Society. | |||
| (v) He/She and their family will not be allowed to join Social functions Ladies Club | |||
| (vi) He will not be allowed to enter community Hall | |||
| (vii) He/ She looses voting rights for election | |||
| 6 | Capt(IN) PK Bhattacharya, Flat-642 | a | Tenure of Committee Member not to exceed 02 yrs |
| b) | Election candidates should be from those whose names are proposed & Willing , volunteers and/or nominated | ||
| c) | All Old and New points discussed with recording of desenting views if any | ||
| d) | All agenda points must accoumpany the clogistics and cost of implimentation | ||
| e) | Attendees to be as per Owner and Co-Owner list | ||
| f) | AGM and si,ilar function invitation list should address Onwers & Co-Owners | ||
| 7 | Cdr R Sahana , Flat-213 | Bylaws Related | |
| a | JVR Committee through Board Of Members | ||
| b | Voting rights to Outstation Members | ||
| c) | Step By Step JVR Election Procedure | ||
| d) | Roles and Responsibilities of Each Committee Members | ||
| e) | Right to Information | ||
| f) | Definition Of Family Members/ Tenants | ||
| g | Possible penal clauses and/or discouraging mechanisms for errant Owner | ||
| h | Assets to be listed as Appendix/ Annexure to the Bylaws | ||
| i | Relevant comments in RED offer at its Paras with further elaboration / clarification. See pdf file | ||
| General AGM | |||
| j | Listing of All Owners / Co-owners or Allottees & Co-Allotters necessary to generate verified voter list | ||
| k | Invite for AGM and similar occasions to be extended to Owners/ Allottees and Co-Owners / Co-Allottees | ||
| l | PAN generation and JVR Local Registration | ||
| m | Management committee Agenda Points and its Comments on all Collated Points 05/06 days prior to AGM | ||
| n | Selection Procedure and Announcement of 03 Returning Officers 07 days prior to AGM | ||
| p | Internal Audit person selection process and yearly audit of both JVR & Puja Funds | ||
| q | Installation of AC in JVR Community Hall not implemented despite its approval in last 02 AGMs | ||
| r | BSNL poor and uneconomical Broadband Plan Continued with Rs 1000 till Nov 2017 thereafter Rs 672/- p.m, despite better efficient and economical plans available at 4G speed will less then Rs200 p.m | ||
| s | Main Water Tank Inlet to Pumps need advance repair planning / alternate Options made ready for emergency situation | ||
| t | Minimum 03 Seaware outlet be planned for joining with external Municipal Line under construction for safe and quicker drainage. | ||
| u | Generator Fund and its continuation in future | ||
| v | Fire Main System Operational status and its superficial maintenance | ||
| w | Un-Authorised Construction , Proportionate Maintenance Charges | ||
| x | Puja Fund and Assets | ||
| y | JVR Blog and e-storing/ listing of all Documents | ||
| z | JVR Social Group for regular updating of Information's | ||
| aa | Fruit and other Cultivation's fair distribution process | ||
| ab | FD details and its breakup into Sub-funds and how much further accumulation desired | ||
| ac | Community Hall Washrooms need better maintenance and locked during normal times | ||
| ad | ESIC provision for those staff who agree to accept JVR increase in salary of say Rs500/- going directly ESIC contribution, without any raise of salary in hand. Vendors exist with mere Rs 150/- and less service charge per head to execute this facility. | ||
| ae | Volunteers for AFNHB authorised representatives the JVR Flat registration as existing single member desires Registrar or his rep to be called at JVR necessitating additional Rs 5000/- cost | ||
| af | Update from Management Committee on progress of court case , its tangible benefit to society and the details of expenditure | ||
| ag | Incorrect recording or publishing of AGM MoM 2017 and all such points need to be ratified | ||
[30/04, 18:15] Bhattacharya PK Capt IN JVR Flat-642:
Dear sir,
My suggestions about the proposed bye laws are appended below:-
( a) The tenure of the member of Mc. The the maximum period that an elected member can hold in the MC should be limited to 2 years.
Reasons. (I) R & R of the member. It's a taxing job both physically and mentally.. (ii) Allow for new ideas and thoughts of the new members being elected. (iii) To expose and correct any act of omission / Commission if any. Example, Congress misdeeds tumbling out now (iv) Avoid arrogancy due to prolong tenure of the office bearers Example, CPM converting West Bengal to Waste Bengal. (v) Avoid falling into fancy of an individual elected member.
(b) Election of Management Committee. Election should be held from the list of names of those proposed & willing, volunteering and nominated (if any). This list should be announced just before the election process or before that to avoid splitting of votes, and groupism / malafide intention if any. Further, the detailed result must be declared then and there and allowed to be scrutinized. Yes, we must know who all are to be elected beforehand so that we can use our judgement during the secret ballot something similar to the Lok Sabha or Rajya Sabha election election.
Ready to discuss these in details with anyone. It's not possible to put all into a mail or W/A as I'm yet to master the art of type writing. Regds.
------------------ -------------------------------
[30/04, 19:03] Bhattacharya PK Capt IN JVR Flat-642: Dear sir,
Agenda points for the forthcoming AGM.
(a) All new and old points to be discussed thoroughly specifically the dissenting views.
(b) Before putting an agenda point (which involves spending of money) to vote, the details of Expenditure must be explained. This should include (I) cost of acquisition, (ii) recurring cost, (iii) cost of ownership (say till its decommissioning /change /written off) (iv) monthly share of the operating cost and other expenses (v) Availablity of an alternate option . (vi) The beneficiaries etc. This will help us to know how much we are going to be taxed or subsidy which an individual will provide for that.
(c) Any jvr function Where attendees are treated on the house (ie lunch dinner or any other party), the number of attendees to b treated on the house should be mentioned instead of owner & spouse (whether spouse is a co-owner or not). For example, it has been circulated that the lunch after AGM will be free for the owner & spouse(irrespective of whether the spouse is a co owner or not) . This appears illogical /irrational.
Cdr Sahana has already written about it so not explaining further. My mail in detail written last year (which I'm unable to trace out) on the subject is also relevant.
Regds.
---------------------------------- ------------------------------------------------ -------------------------------------------------------- ------------
From: kkkunduifs@rediffmail.com
Sent: 19 April 2018
17:53
To: tapas ranjan
bera
Subject: Re: ANNUAL
GENERAL BODY MEETING - 2018
Dear Sir
I second the
proposal.
With that may I
request to discuss an old proposal which was accepted in principle a few years
back and since then the implementation is getting postponed.
I am talking of
getting the conference
hall air conditioned. This time can we resolve to do it? This will
definitely improve the quality of our social life.
Thanks and regards
Group Captain KK
Kundu (Retd)
9433829947
-------------------------------------
------------------------------------
-------------------------------------------------------
From: tapas ranjan
bera <tapasbera@hotmail.com>
Sent: Thu, 19 Apr
2018 13:00:33 GMT+0530
To:
Subject: Re: ANNUAL
GENERAL BODY MEETING - 2018
Dear Sir,
I would like to
recommend purchase of one hand held fogging machine to fight the
mosquito menace.
A normal fogging
machine may cost around 6 to 7 thousand rupees but we should go for a heavy
duty one which should cost between 25 to 30 thousand.
If agreed further
research can be carried out to find a suitable one for our society.
Thanks and regards.
Col T R Bera
Flat 132
------------------------------------------------------ --------------------------------------------------- ----------------------------------------------
From: Probhas Bose
<probhas1@gmail.com>
Sent: 12 April 2018 21:15
To:
Subject: Re: ANNUAL GENERAL BODY MEETING
- 2018
Sir,
The following are my agenda points :
1. After lights out, every floor should
have night lamp on so that the complete building is not in dark. Additional
Cost of Electricity -> Negligible if LED lamps are used.
2. Cleanliness of common areas including
around the water body needs improvement, same is for Garages. Additional Cost
-> Nil
3. Relocation of Garbage Container ->
recommended to be shifted from the approach path of each block. Additional Cost
-> Nil
4. Prominent marking of both the speed
breakers. Cost -> Rs 500
5. Gaps in barbed wire on the top of security
walls need to be repaired (it is observed that outsiders are entering from the
adjacent football ground to our guest parking area). No additional cost.
6. All security staff are posted at the
entrance. At least one security staff may be relocated at the rear. No
additional cost.
Regards,
Col Probhas Bose ; Flat No. 343
--------------------------- -------------------------------------------------- -------------------------------------------------- ---------------
From Cdr R Sahana (Retd) , Flat-213
1- Like last time again we see invite given only to spouse for the AGM and other members will be charged extra.
1- Like last time again we see invite given only to spouse for the AGM and other members will be charged extra.
·
Hosing
Society or Association is a function of Share Holders not a Corporate or
Government protocol invitee lists.
·
Where in
the Housing Act or Byelaws is there even once a word ”Spouse” ever been used.
·
Why should
a Widow or a Widower cannot bring
her/his Co-Owner who is a legitimate owner of the property and also has voting
rights if authorised.
·
Why should a Co-Owner who has been given the
voting rights with due authorisation cannot be accompanied by his wife who may
be 03rd Owner/ Co-owner.
Since all decisions
are taken based on rules and I wish to exercise my right as Allottee / Owner ,
seeking written / Email answer, why such a notice has been sent for records at my end .
Looking for better
or logical answer or opinion from
other members on this subject.
2- Please also note
that in 2016 AGM para 8(b)(iii) (ae) (at page-06) press
link to read https://drive.google.com/open?id=0B431fbu3IOvgdVhxMGF1Mm1MTlE , that the point of short listing of the
Election Candidates was relegated / deflected for the next year AGM (2017) , as
the process of 2016 yr election had already commenced by then / was in final
stages.
In the year 2017
this point was hotly debated in the MC meeting but again due to one member this
point was pushed aside from the agenda and again no decision on the
Step-By-Step Election process was arrived.
Now having lost 02 consecutive
yrs , I again see this fraud being played this time too , with the old election
process under the name of :Secret Ballot System” commencing right in the
beginning of AGM, will effectively avoid/ negate the decision making process
this time too.
Kindly note how, by
not allowing a name to be proposed, a section of people gain prominence due
division of votes and internal groupism.
3- There have been
serious mis-management charges against the present MC, who did not allow their
own JVR Elected Secretary to function , thus bringing serious reduction in their
trust level of functioning . After initial furor when the "Majority Decision" clause became irritating and subject to public discussions, attempt to gag first Email mode then vide Whats-app Group was attempted too.
4- Installation of AC in JVR Community Hall has been intentionally delayed for last 02 yrs while all other personal amenities not part of AGM / Yearly Work Packages are being implemented.
5- Even though the modern technology and use of wireless Internet is not only economical , has higher speed but more reliable and location independent (can be used from TankTop / Community Hall ), has not been adopted , simply because it was suggested by undersigned. Refer AGM 2017 Appendix-D , Sl-4 (13). Persisting with BSNL Combo Plan is a sheer waste and outdated solution.
6- The inlet / suction points with aggravated state of rusting / Corrosion, for 02 water transfer pumps inside the basement adjacent to TankTop need an advance planning now for its repairs for possible breakdown situations .(even a leakage or damage in one section / inlet will lead flooding of full plant room ) In the event such a situation arrives, it will not only be a total break-down state but its repairs will get extended to days even with emergency measure. We either need to build an "Option -B" operational work around or a bypass measure through out Fire Main System Inter-Connection to salvage a situation bound to arise in near future.
7- Our full Society Seware output is pushed or passes through a low gradient system near the Building-8 exterior wall through a complicated interconnection. As the slope / invert level of the drainage system is very less for effective discharge during heavy use / rainfall. It is important that we take timely action for a Civil solution for its multi point discharge to the new Municipal Line under construction for a permanent and futuristic solution.
Apart form this many points are already shared under New ByLaws updation write up / Blog.
I therefore like to appeal and suggest that, the election process this year may not be conducted before the finalisation of the New ByeLaws or first an interim Step-by-Step process be agreed upon by a majority decision.
5- Even though the modern technology and use of wireless Internet is not only economical , has higher speed but more reliable and location independent (can be used from TankTop / Community Hall ), has not been adopted , simply because it was suggested by undersigned. Refer AGM 2017 Appendix-D , Sl-4 (13). Persisting with BSNL Combo Plan is a sheer waste and outdated solution.
6- The inlet / suction points with aggravated state of rusting / Corrosion, for 02 water transfer pumps inside the basement adjacent to TankTop need an advance planning now for its repairs for possible breakdown situations .(even a leakage or damage in one section / inlet will lead flooding of full plant room ) In the event such a situation arrives, it will not only be a total break-down state but its repairs will get extended to days even with emergency measure. We either need to build an "Option -B" operational work around or a bypass measure through out Fire Main System Inter-Connection to salvage a situation bound to arise in near future.
7- Our full Society Seware output is pushed or passes through a low gradient system near the Building-8 exterior wall through a complicated interconnection. As the slope / invert level of the drainage system is very less for effective discharge during heavy use / rainfall. It is important that we take timely action for a Civil solution for its multi point discharge to the new Municipal Line under construction for a permanent and futuristic solution.
Apart form this many points are already shared under New ByLaws updation write up / Blog.
I therefore like to appeal and suggest that, the election process this year may not be conducted before the finalisation of the New ByeLaws or first an interim Step-by-Step process be agreed upon by a majority decision.
Those who desire to read all old/ previous AGM MoMs can access link https://drive.google.com/open?id=0B431fbu3IOvgYzFpRGVnRVZxR3c
---------------------------------------------- -------------------------------------------- ------------------------------------------- -------------------------------
From: jalvayu
residency <jalvayubehala@gmail.com>
Sent: 11 April
2018 23:24
To:
Cc: jalvayu
residency
Subject: ANNUAL
GENERAL BODY MEETING - 2018
Dear Members,
Enclosed please find the
notice for Annual General body Meeting-2018
to be held on 06 May 2018. All members are requested to attend and to be
seated by 1000 hrs.
Thanking you.
Regards
and Good Wishes.
Air
Cmde S Mukhopadhyay(Retd)
President,
JVRAOA.
----------------------- ------------------------------------------ ---------------------------------------------------- --------------------------------------
JAL VAYU RESIDENCY
337, MOTILAL GUPTA ROAD,
SAKHER
BAZAR,
KOLKATA
– 700 008
NOTICE
ANNUAL GENERAL
BODY MEETING- 2018
1. Notice
is hereby given that the Annual General Body Meeting of Jalvayu Residency for
the year 2017-18 will be held at JVR Tank
Top on 06 May 2018 (Sunday) at 1000 hrs.
All Allottees /First owners or their
authorized representatives (only Co-Owners) are requested to make it convenient
to attend the meeting. Spouses of Allottees / First owners are cordially
invited. Any other family members joining for lunch will be charged extra. Please intimate choice of food
(Veg/Non-Veg) with numbers of attendees.
2. All
members are requested to submit their agenda points of common nature along with
suggested solution and its approx cost to the society Office in hardcopy or
vide Email on or before 30 Apr 2018. No defaulters will be allowed to vote as
per the guide lines of JVR By Laws.
3. The
timings will be as follows:
1000
hrs: Welcome address by the President
1010 hrs: Report on activities of the society for the
last one year
1030 hrs: Presentation of Audited Balance Sheet as on
31 Mar 2018 by the Treasurer
1045 hrs: Brief on election procedure and distribution
of ballot for election
1050 hrs: Discussions on Fresh Agenda points including
Revised Bye Laws recommendations
1255 hrs: Announcement of Election results
1300 hrs: Vote of Thanks by Vice-President followed by
Pre Lunch Drinks and Lunch
4. Following
office bearers of the society will be elected during AGM 2018 by secret
ballots:
JVR Executive Committee
|
a)
President
|
b)
Vice-President
|
c)
Secretary
|
d)
Treasurer
|
e)
Joint Secretary
|
5.
Members desirous to contest election for any above posts may forward
their names to JVR Office by 03 May 2018. However all members will have the
choice to elect their own favourite candidates among other the members of the
society through secret ballot only.
Ref No: JVR/06/AGM/17-18 Sd/-
Date: 11 Apr 2018 Air
Cmde S Mukhopadhyay (Retd)
President
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